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Archive for March, 2016

I’d like to continue expanding upon the ten traits described in the Withum Way, all of which define our culture and the behaviors which best exemplify our people.  Today we will cover point four:

  1. Maintain a Cooperative Attitude. Possessing a willingness to help, to solve any problem, to ‘make it happen’, is an attribute that is appreciated tenfold by others, and you are perceived as a team player.

There’s an old adage which states, “The whole is greater than the sum of its parts.” This means that a team can accomplish more together than if the individuals of that team went out on their own. The importance of being a team player is to contribute to that whole through leadership, cooperation and participation. I often hear stories about our professionals going above and beyond to help a client meet a deadline or solve a problem – sacrificing sleep, hustling to get many small details together, traveling great distances or making calls to the right people who have answers when we don’t, all in the effort to get the job done right for that client.  Taking these extra measures means the world to our clients and contributes to turning our relationships with them from a client/accountant one to that of the trusted professional. This also means a lot to your colleagues who are working alongside you.

Whether with your clients, co-workers, or even your own family or circle of friends, demonstrating a positive, cooperative attitude goes a long way in strengthening relationships when everyone feels they are working together.

Thanks and have a great week!

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We just passed a big deadline and what I always consider the mid-point of tax season, with the passing of the corporate deadline I felt it would be a good time to share an email I’ve sent previously on having a successful tax season:

I had a younger staff member ask me, “What can I do to make sure I have a successful tax season”?  Aside from having the technical knowledge needed to do our jobs, the essence of a successful tax season is effective communication, whether internally to our peers or supervisors, or externally to clients.   Some clients prefer we only send emails; others need us to spend time on the phone; most effective is to meet in person. Regardless of our clients’ preferred mode of contact, keep in mind the following tips on being an effective communicator. In addition, effective communication with fellow engagement team members will improve the efficiency of the engagement and enhance “world class client service.”

  • First, you have to remember that good communication starts with being a good listener. Always be prepared to patiently listen to your client or teammate and never interrupt them. A simple way to be sure you understand their point or questions is to rephrase it and ask them to confirm that you didn’t misunderstand him or her.
  • Second, try to focus on being self-confident and positive. By projecting the right attitude, your words also become more positive – affirmation and encouragement will help get the best out of people, and clients will get more from the conversation. A good tip in this regard is to smile even when you are speaking on the phone and can’t be seen. This helps project a positive attitude.
  • Third, understand who your audience is. When speaking with clients, it generally is not necessary to be technical in nature. Tax clients don’t really care what the code section is that allows the deduction; they only care that they can take advantage of it. Be sure to speak in your clients’ terms.
  • And lastly, you don’t always have to be right – sometimes it is better to “let it go.” There will be times during tax season when conflict with a client or fellow team member will occur. It’s generally best to hear each other out and allow time to cool off before addressing it. Remember that there is normally a compromise that is possible, and you just need to approach the conflict with a cool and rational state of mind.  If you do make a mistake or find your previous position on a subject is no longer accurate, your clients and colleagues are likely to be forgiving when you are honest and up front about it.

Always feel free to seek advice from your peers or supervisor if you are not clear on something.  Not only will it help you work more productively, it will minimize any potential pitfalls with our clients, particularly during this stressful time of year.

Thanks and have a great week!

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We call tax season “busy season” for a reason – everyone in the firm is exceptionally busy, especially this week, as we come to the corporate deadline, churning out the tax returns for our valued clients. However, be mindful that busy season can also present additional marketing opportunities that will lead to new business after busy season.

  • Value Add. This is a good time to work on becoming our client’s trusted advisors. Make value added recommendations while we are at their offices. Ask them what the 5-year plan is for their business’ growth and development. Ask them what keeps them up at night, or what issues have been plaguing them lately. With this information, we can help them achieve their goals and solve their problems. We should get client contacts signed up for applicable firm newsletters, tax tips, seminars, etc. This will provide contacts you’re working with information that will help them beyond tax season.
  • Ask for the referral. Once you have a great client relationship, let them know you enjoy doing their work. Clients are your best sales people – they already believe in our firm and our abilities.
  • Don’t forget referral sources. Call a couple of your top referral sources to touch base and say hello. Mention there might be clients they have whom you’d like to meet and vice versa. Set up a lunch to talk about co-business development efforts. Hey, everyone needs to eat no matter how busy they are! They will be impressed you took the time to call them during busy season. Remember, you are helping them as much as they are helping you.
  • Client Service. Nurture our client relationships and let them know how important they are to our firm. Don’t just assume they know this – tell When appropriate, ask them if there are things we could be doing better. Client service and strong relationships with our clients are critical to the future of our firm.

It is so important (and easy) to stay in front of clients and prospects during these next few months. With just a little time each week, it is possible to turn busy season into marketing season!

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